Emergency Procurement - COVID 19: Disaster Management SOP

The Disaster Management Regulations of 18 March 2020, provide that institutions within local government must make resources and funding available within the prescripts issued to manage the national state of disaster and also allow the Municipality to adopt emergency procurement procedures subject to the MFMA and the applicable emergency provisions in the Regulations made under the MFMA.

As support to the Municipalities to legally procure essential goods and services during this time, I designed the attached Standard Operating Procedure [SOP]. It is a simplified process, with sufficient controls – but enough leeway to be able to procure the essential goods and services within a period of 3-5 days.

I also prepared the following templates, attached to the SOP addressing the following matters:

1. Cov-19/01 - Deviation application and management form

2. Cov-19/02 - BAC ratification report

3. Cov-19/03 - Permit to perform essential services

4. Cov-19/04 - Contractor performance assessment

5. Cov-19/05 - SOP compliance review

6. Cov-19/06 - Post execution contract review assessment

7. Cov-19/07 - Validity period ext_v2 (click here to get updated version)

Please get the latest version of the Disaster Management SOP here.